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Updating an existing Class 1-3 in-house IVD notification

How to navigate the online portal to create a new notification form for editing and submission

5 April 2018

Version 1.0, March 2018

This guidance is for sponsors who are seeking to update their existing Class 1-3 in-house IVD notification which has been lodged with the TGA. Once any edits have been made to the form, it can then be submitted to become your current Class 1-3 in-house IVD notification.

TGA Business Services

To vary the existing notification, you will need to login to the TGA Business Services portal.

The Dashboard

Once you have logged in the portal, the dashboard will appear. At the top of the page there are three main menus: Application; Documents; and Your TGA. If you have a financial role, there is an additional Financials menu.

  1. To access your existing notification, select the Your TGA menu.

    screenshot showing position of Your TGA option in the menu

  2. From the drop down menu, select Class 1-3 In-house IVD Notifications.

    screenshot showing Class 1-3 in-house IVD Notifications selection

  3. A list of all accepted notifications will appear within the user portal page.

Creating a 'clone' of the existing notification

  1. Find the notification that you wish to update. Click on the small grey, down pointing arrow icon that is located to the left of the notification identifier.

    screenshot showing arrow location

  2. From the drop down menu, select Create Variation.

    screenshot showing Create Variation selection

  3. When the pop up box appears, click OK to initiate the cloning process. This may take some time.

    screenshot showing pop up box and location of OK button

  4. An additional pop up box (see below) will appear, informing that the new notification application from has been created. Click OK to close the box.

    screenshot showing pop up box and location of OK button

  5. Within the portal toolbar on the left hand side of the page, click on View Drafts (Step 1 in the picture below) to pull up all draft applications.

    screenshot showing locations of View Drafts and draft identifiers

  6. Click on the newly created draft notification (step 2 in the above picture) to open the form. Note that it will keep the original notification application identifier number.

Updating the draft notification application form

form will reflect the original notification, except for any attached documents – original attachments will not appear within the form.

  1. To amend any or all details in the form, please refer to Steps 3 to 13 of the Class 1-3 in-house IVDs: using the online application form guidance available on the TGA website.

At any stage you can save the notification form to your drafts by clicking the Save button at either the top or the bottom of the page.

Submitting your notification

  1. Read the Certification at the end of page and select Yes if you agree.

    screenshot showing the Cetification notice at the end of the notification form

You will have to agree to the certification in order to submit your notification.

Note: Compliance with the NPAAC standard, Requirements for the development and use of in-house in vitro diagnostic medical devices (IVDs), will be taken as compliance with the relevant essential principles for the safety and performance of a Class 1-3 in-house IVD medical device.

  1. Click the Validate button at the bottom of the screen. This will run a check to see whether all mandatory questions have been answered.

    screenshot showing the location of the validate button at the end of the form

Once the validation is complete, only someone with the submitter role can submit the application.

  1. If you only have drafter rights there will be no Submit button at either the top or bottom of your screen. Click the Save button at either the top or bottom of the screen. Ask a person in your organisation that has submitter rights to verify the application and submit.
  2. If you do have a submitter role click on the Submit button at either the top or the bottom of the screen.

    screenshot showing that the validation of the form was successful as the Submit button now appears at the top of the page

We will only process your notification once we have received payment. When you submit the notification, an invoice will be automatically generated and will be visible if you have the financial role. Please note, we will not send you a paper copy of the invoice by post.

Version history
Version Description of change Author Effective date
V1.0 Original publication Medical Devices Branch March 2018